The Editor: Review and Correct Your Transcripts

Every transcript needs a review pass. That is true for the result from memozero, and it is just as true for the work of a transcription agency or of another AI. No method delivers a version that you can hand over unchecked. Our editor provides an integrated audio player with adjustable playback speed for listening along, and it lets you correct single words or whole passages, to name only a few central functions.

The layout

The editor opens as soon as you pick a transcript from the list. It is structured as follows (described from top to bottom):

1. The header with the title on the left, the status selector, and the trash can.
2. The integrated audio player with a display of the audio track, buttons for jumping forward and back, and the speed control.
3. The toolbar (control bar): the search function on the left, and on the right the settings for changing the typeface (bold, italic, underline), undo and redo of changes you have made, an eye as the symbol for turning the change view on and off, and the functions Remember changes (appears as soon as you have changed something in the transcript) and Save.
4. The transcript, already divided into numbered speaker sections; the comments sidebar next to it on the right.
5. The footer bar with the functions Details, Help, and Export.

The settings for changing the typeface appear as symbols, not as letters. The symbols stand for bold, italic, and underline.

The transcript does not run across the full width of the window. memozero limits it to a column width that reads well. A new section starts at every change of speaker, and also after a pause of about one second, and in very long speaker turns.

Note: The numbers in the left margin are numbers of speaker turns, not line numbers. They appear only next to a speaker label, and only when the window is wide enough. They serve the citation of individual speaker turns, for example in summaries.

Title and status

The title of your transcript sits at the very top and initially matches the filename of the transcribed audio file. Click it to assign a new name, and confirm with Enter or with the check mark next to it. Esc cancels. memozero then reports “Filename updated”.

The title saves itself automatically, even if you have not chosen Save.

To the right of it you set the status of your review. The selector offers exactly two values:

Status	Meaning
Review	freshly transcribed, not yet checked against the audio
Approved	fully checked against the audio

Select Approved for a transcript when you have checked it against the audio in full. When you switch to Approved, memozero saves all open changes first and reports “Transcript Approved”. The values Queued, Processing, Failed, and Canceled are assigned by the program itself.

The colored underlines

Every word carries a value for how sure the transcription was, the so-called confidence. memozero shows this value as an underline below the word.

Underline	Meaning
neutral (gray)	high confidence
yellow	low confidence
orange	very low confidence
blue	changed or inserted by you; visible only when the change view (eye) is on

When you put the pointer on a word, the exact value appears, for example “Confidence: 84 %”.

Edit a single word

Have you found an error in a word? To correct it, proceed as follows:

1. Select the affected word with a click of the left mouse button.
2. a. Start typing at once; the whole word is deleted immediately and replaced by the letters you type.
3. b. If you want to change only one character, click again after step 1 next to the character you want to change in the affected word. Hold the left mouse button and move the mouse over the incorrect character to select it. Then enter your correction.
4. Confirm your correction with Enter or click somewhere else in the transcript.

Esc discards your input. If you type a space inside a word, memozero splits it into several words. With Tab you confirm and jump straight to the next word.

Edit a whole passage

Sometimes several words in a row are recognized incorrectly, or only sporadically correctly. In these cases the passage edit is useful. With it you delete and replace several words at once.

Newly written words take the time of the last selected word. Anyone who needs exact timestamps corrects word by word.

If you want to change a passage, proceed as follows:

1. Select the words or the affected passage (hold the left mouse button and drag the pointer across the affected words), or choose Shift + arrow key.
2. Press Enter. The selected words are deleted and a single input field opens for the whole passage.
3. Enter the correct transcription.
4. Confirm your changes again with Enter. memozero distributes the typed words in order across the selected spots.

If you type fewer words than you selected, the remaining spots stay empty and appear struck through. If you type more words than you selected, the extra ones are appended at the end.

Delete and insert words

To delete, select a word or a passage and press Delete or the backspace key.

Deleted words do not disappear. They stay in place struck through, and they drop out only at export. With undo you restore words that you have just (accidentally) deleted. A click on the struck-through word and Enter also brings it back.

If you want to insert a word that the AI missed, you can do this in three ways:

1. Move your mouse over the last word before the missed word and right-click. In the right-click menu go to Add word and then pick the speaker of that word. An empty cell then appears in the transcript, in which you can add the desired word, punctuation, or a note.
2. Click with the left mouse button into the gap between two words; a new cell then opens automatically so that you can add missed words of the same speaker. If you still want to change the speaker, you can do that, as for every word, with a right-click on the word.
3. While you edit a word, press Alt + Enter (Windows) or Cmd + Enter (macOS). That saves and creates a new word directly after it.

Format text

First select one word or several words whose formatting you want to change. In the toolbar the settings for changing the typeface (bold, italic, underline) then become active. The three symbols stand for bold, italic, and underline. Click a symbol to change the selected words accordingly.

Alternatively press Ctrl + B, I, or U (Windows) or Cmd + B, I, or U (macOS).

Bold, italic, and underline are also taken into the export file (.docx and Markdown; .txt files lose this input).

Undo

Ctrl + Z (Windows) or Cmd + Z (macOS) undoes your last change. To redo or restore a change that you undid by accident, press Ctrl + Y or Cmd + Shift + Z. Alternatively click the back arrow (Undo) or the forward arrow (Redo) in the toolbar. You also find both commands in the right-click menu.

The history reaches 50 steps back. When you insert a new word and when you switch to another transcript, it is cleared or resets. Save does not clear the history.

Make changes visible

The eye in the toolbar switches between Show changes and Hide changes. When the changes are shown, memozero underlines every word that you changed or inserted in blue. The pointer on such a word shows you the original wording. That way you check once more at the end what you touched.

Saving

You save your changes in the transcript with Save in the toolbar. Changes you have made then remain visible in the change view.

Caution: Please note that memozero does not save your changes in the transcript automatically. Save your work regularly. Changes to the title and the speaker color are saved automatically. memozero also saves open changes before you set the status to Approved or export. If you leave a transcript without saving or quit the app in the regular way, memozero points you to unsaved changes. Then choose Save and leave if you want to keep your last changes.

The Save button sits on the right in the toolbar. It stays gray as long as there is nothing to save. The pointer on it shows “Store corrections permanently” or “No changes to save”. After the save, memozero reports “Changes saved”.

If you navigate away with open changes or close the app, the dialog “Leave without saving?” appears. There you have the choice between Stay, Discard changes, and Save and leave.

Delete a transcript

The trash can at the top right next to the status indication deletes the whole transcript. memozero asks first: “Are you sure you want to delete this transcription? This action cannot be undone.” After that the app takes you back to the start page. Please note that a transcript that has been deleted once cannot be restored.

The footer bar

In the footer bar under the transcript you find three functions with the following meaning:

• Details opens a small window with the number of edited words, the total number of all transcribed words, the transcription model that was used, the length of the audio file, and the duration of the transcription.
• Help explains the confidence levels and the most important keyboard shortcuts.
• Export opens the export dialog. With Export you can export the current state of the transcript in various file formats.

Caution: The AI transcription is only a draft. Before any further use you must listen through the transcript in full and correct it with the editor if necessary.

Where to go next

• Naming and colouring speakers: rename speakers, assign colors, move passages to another speaker.
• Playback and keyboard shortcuts: player, speed, and jump to a spot in the audio.
• Comments: notes on a word and on a passage.
• Export formats: DOCX, TXT, Markdown, and JSON.